Amended Minutes of TMGC MC Meeting of May 14, 2025.

1.   Welcome and Apologies. The meeting commenced at 10.30 am, the different time being because there was no Vets Competition on May 14 because the course was too wet for buggies. Present were Gerry Moloney, President, in the Chair; Kevin Arnold, Vice-President; Simon Briggs, Captain; Ross Barnes, Treasurer; John de Jersey, Secretary, Katy Hewitt and Kristo Bradley. Guests: Andrew Revie, Club Professional, and Graeme Andrews, Greenkeeper. Apology, Rossco Hodgson.

2.   Ladies Report. No matters raised. Note that as a result of an MC decision, the Vets and Ladies Sub-Committees were advised that there was no need for them to attend the MC meetings unless there were specific matters they wished to raise.

3.   Vets’ Report. No matters raised. See above.

4.   Professional’s Report. Andrew reported that the polo shirts ordered for the pennants team have arrived. The clinic planned for new female members had to be postponed because of the weather. Andrew said that he would get in touch with his friend at Stratco to obtain a price for the new shelter / storage shed to be erected at the practice tee and Kevin noted that Club members could do the assembly from a kit.

5.   Report from Bjorn Schmal re Marketing. Apology. Bjorn will attend the next meeting.

6.   Minutes of Previous Meeting. The minutes of the April 16 MC meeting had been pre-circulated and were confirmed (moved, Katy, sec. Kristo, carried unanimously.

7.   Business Arising. The reconditioned John Deere rough’s mower, with a new engine, which the MC had agreed to purchase at a previous meeting for $28,000 has arrived and been found to be very suitable for the task.  The freezer has been removed by Tony Carboon from the Ladies’ Room. Gerry and Kevin will work on bringing the Hole in One Boards up to date. Liam will undertake a number of maintenance jobs and will start a written maintenance logbook. Tim and Kevin are working on the agreed water fountain project. It was agreed that work is required on the membership lists, which should include date of birth and be sub-divided into the different categories of membership. Regarding membership lists it was agreed that Andrew and Tina and Ross be able to update the lists as required and that other MC members should be able to consult the lists. Bjorn will be asked to make this happen. Ross has obtained a quote from an independent operator to clean the kitchen flue as required by the insurance policy, for $850. This was approved.  Liam will attend to the fireplace in the Clubhouse.

8.   Membership. Ross provided the list of membership applications for the month, as follows: Tyrell Moore, Full; Mark Fawell, Full; William Hastie, Young Adult; Michael Cole, Full; Brendan Lichtendonk, Country. All of these applicants were approved, bringing the membership total to 309.

There was a discussion about membership categories. In particular it was suggested that the category Lifestyle Membership be abolished, suggesting that lifestyle members could become Weekday members. It was agreed to put off further consideration of this change and any other changes until the end of the year to give adequate notice prior to the new membership year starting July 1, 2026. It was agreed to clarify the age requirements for Junior and Young Adult members, with Junior to be 18 and under and Young Adult s be 19-29 inclusive.

The treasurer’s proposal to increase membership fees for the next financial year by the Brisbane cpi increase was approved.

9.    Financial Report. Ross provided the monthly financial report for April. This showed a final credit balance in the operating account of $109,002, with $4509.72 in the Vets’ account and $11,912 in the Ladies’ account. The YTD Raffles account had a credit balance of $435.

10.                      Workplace Health and Safety. Kevin noted that the underground power line from the Clubhouse to the buggy sheds was waterlogged again and agreed to attend to it. Mountain Trees will remove the hanging branches that are too high to be removed from ground level.

11.                      Competition Report. Simon reported on the Interclub Competition which started on May 11 in both A and B grades. Despite the scheduling of the first competition day on Mothers’ Day, we were still able to field competitive teams. The Super Seniors Competition starts on August 18.

12.                      TMGC Strategic Action Plan. On hold.

13.                       Correspondence In. Letters from Golf Australia (Andrew Leventis and Virginia Irwin) re a meeting to discuss strategic plans. Gerry will respond. Letter from GA/CGBF re grant application towards the new buggy sheds: unsuccessful. Email from Greg Kearney. Secretary to respond.

14.                       Correspondence Out. Letters to Stephen Berry and Judy Barnes re attendance at MC meetings (see above).

15.                       Course Committee Report. Kevin advised that he had met with Graeme and Rossco, for the first meeting of the reconstituted Course Committee. Gerry had provided a list of matters to be considered by the Course Committee. Kevin noted that they had not considered all of the issues on Gerry’s list because he had to leave the meeting unexpectedly, but they would consider the rest of the list at their next meeting. It was agreed that the procedure be as follows: the Course Committee will meet once a month (more often if required) a couple of days before the MC meeting so that members will receive the report for discussion at the MC; the outcomes of the Course Committee meeting will be provided to MC members by Kevin (after agreement with Graeme), so that it is clear that Kevin and the MC take responsibility for decisions, not Graeme. The Course Committee suggested that a number of items could potentially be carried out by Vets volunteers as suggested by Tony Cole. Kevin will consult with Tony Cole on this possibility. A couple of such jobs were removal of low hanging branches, moving of part of the garden in front of Clubhouse to allow easier passage of buggies, and bracing of the high tables on the front deck. Another matter considered by the MC, of special relevance because of the need to close the course to buggies on several recent occasions, was the possibility of building buggy paths in more locations around the course. It was felt that in some locations, concrete paths would be desirable but that in some places, an alternative to concrete could be considered. Kevin agreed to get a rough estimate of the cost of concrete paths per lineal metre. Gerry said that he would write a grant application for paths and Simon said he would help.

Graeme’s holiday leave was confirmed for June 9-25 and for September 15-19.

The MC discussed a longer-term suggestion that the practice green be extended to the edge of the bunker and that consideration be given to killing the existing couch grass and seeding with bent: for further consideration regarding feasibility, cost and time frame, by the Course Committee.

It was suggested that two car ports be obtained (at an approximate cost of $1500 each) to sit outside the machinery shed to accommodate some of the machinery. This would enable retention of the present buggy accommodation in the machinery shed as demand required.

16.                      General Business.

·       Membership fee renewal, see above.

·       Grants update. $9500 submitted to federal MP Scott Buckholtz for CCTV. QRIDA disaster relief application (kitchen area, driveway, shelter on practice tee), in process.

·       Update on bores and pumps. Job nearing completion.

·       Concrete slab installation will be completed when the course dries out sufficiently.

·       Cart sheds update. Titan delivery expected on July 10 with construction soon after.

·       Storage shed. On hold.

·       CCTV for the back deck is complete, and front deck will be installed soon, thanks to Andre Cafun.

·       Succession Planning. Gerry will include a section about this in the June newsletter.

·       Wish list and tour of course. Ongoing. Note substantial recent outlays: bores and associated electrics, $17K; ring mains around greens, $25K and more to come; Roughs mower $28K see above; concrete pads for new cart sheds and shelter area, $25K; cart sheds, $44K; CCTV $4K; total $143K. $5600 grant for tree clearing by Mountain Trees.

·       Greenkeeper’s Cottage. Painting of internal walls has been approved.

17.                      Call of next meeting and closure. The meeting closed at 1 pm. The next meeting is scheduled for Wednesday, June 18.

Minutes prepared by John de Jersey, TMGC Secretary.