Amended TMGC Management Committee Minutes 17/01/2024

 1.    Welcome and Apologies. The meeting commenced at 1 pm with the President in the Chair. Present were Gerry Moloney, President; Kevin Arnold, Vice President; Ross Barnes, Treasurer; John de Jersey, Secretary; Katy Hewitt; and Kristo Bradley. Also present as guests were Andrew Revie and Graeme Andrews, for relevant sections. Apology from the Captain, Simon Briggs.

2.   Professional’s Report. Andrew reported that a PGA member living on the mountain (the one referred to in the previous minutes as wishing to join the club) has proposed to organize a fundraiser golf day for TM residents affected by the recent tornado. Andrew was encouraged to work with him towards this proposal. Kevin will ask our Councillor, Amanda Hay, to suggest how we could equitably and efficiently distribute the money raised. Andrew requested that every effort be made to expeditiously restore the internet and phone service, lost because of a cable cut during work on the front deck. It was noted that Bjorn had returned to the mountain and would soon update the website as required. The Membership Application form will be added, together with updated green fees and greens renovation dates. Andrew stayed for the following discussion of damage to the clubhouse and course caused by the tornado.

3.   Greenkeeper’s Report. Graeme reported that there had been some damage to several greens due to the series of very hot days experienced in late December. A new problem is that some greens are waterlogged because of the persistent rain and overcast conditions. He has a plan for green recovery. Graeme has borrowed an irrigation controller as an interim replacement for the unit destroyed in the tornado.  Graeme wished to clarify for the committee that he is not opposed to having an apprentice or casual assistant provided a suitable person can be found. Graeme told the MC about a young guy who lives near the course. Graeme suggested that we investigate a trial period as a casual greenkeeper’s assistant, for a few hours a week at about $20 per hour. Graeme and Gerry to discuss the possibilities. MC Members were supportive of this proposal.

4.    Minutes of previous Meeting. The Minutes of the December meeting of the MC had been precirculated and were approved unanimously.

5.    Business arising. See General Business below.

6.   New Membership Approvals. Ross circulated a list of applications for membership as follows. All were approved.

Bishal Pandey and Andrew Franklin: full members;

Jett Della and Jimmy Tomlinson: junior members;

Mitch Tomlinson and Lachlan Tomlinson: young adult members;

Paul Pluples and Chris Maynard: lifestyle members;

Connor Shirlaw: country member.

7.   Financial Report. Ross distributed the monthly report for December, showing a closing balance of $148,121.15 and an opening balance of $130,135.51. The cost of the front deck roof ($42000) is not included in these figures. The cost of the insurance excess ($35000) related to tornado damage will need to be paid if the claim exceeds $35000, see below.

Gerry and Ross will visit the NAB to update our banking details with them.

8.   Workplace Health and Safety. A new light has been installed in front of the cart shed to help pro shop staff as a WH&S precaution. 

9.   Competition Report. Simon and Todd will meet to finalize the 2024 schedule for Saturday competitions.

10.                      Correspondence in. Nil

11.                      Correspondence out. Nil.

12.                      Matters for Consideration and General Business. 

·       Tornado damage and insurance matters. Damage listed for consideration and insurance claim is as follows: 

Smashed sliding glass door in the clubhouse.

Ceiling and roof of the back deck, including electricity connections. We have a quote for full replacement of the roof of $57 500.

Irrigation controller.

Practice nets.

Two microphone amplifiers.

One refrigerator.

Fence between upper car park and neighbouring house.

Air compressor in machinery shed.

Tables and chairs on front and back decks (6 tables and 8 chairs).

Gutter on clubhouse.

Multiple trees and tree limbs down on course.

Damage to greens as a result of heat stress.

An application has been submitted for a Sports and Recreation grant of $5000 towards restoration after the tornado. We will also apply for another grant available from Sports and Recreation for Not for Profit organizations, which allows for applications up to $50,000. This grant could be used to fund the $35000 excess on our insurance policy. Gerry will meet with the assessor from the insurance company to discuss the list of items.

A telephone discussion about our insurance was then held with our insurance broker, Louise Nelson who assisted in completion of our application form for insurance in 2024, from February 1. It was noted that insurance of the Club’s house on Jenyns Road is covered by a Youi policy.

·       Rebel FM. The Club has been contacted by radio station Rebel FM who lease a communications tower on our property and pay the Club a monthly fee. Rebel FM have requested permission to trim or remove a number of trees on the course which are interfering with their transmission. The MC made a site visit and agreed to cooperate with the radio station in deciding what could be done, on the basis that Rebel FM would pay for the work. Details to be decided in further discussions between the Rebel FM people, Graeme and Gerry. On another matter, Kevin and Gerry will supply Rebel FM with a key they need for the chain across the Club driveway, for the meter box and for the gate at the end of the car park.

·       Generator for future electrical outages. The Vets Committee asked the MC to consider purchasing a generator to allow our activities to be largely unaffected by any future electrical outages, and offered to make a financial contribution. Kevin has investigated suitable generators and proposes that the Club purchase a particular generator for $2300, and have it installed electrically so that it becomes a simple matter of starting the generator to power the key pieces of equipment. Estimated total cost $3000. The Secretary is to write to Stephen Berry requesting a $750 contribution from the Vets Sub-Committee and to Di Lilley requesting $250 from the Ladies Sub-Committee.

·       15^th hole as a call-up hole. No further action.

·       Kitchen floor waste. On hold.

·       Cart shed hire agreement. Changes to be discussed with our insurance company.

·       Name tags for specimen trees. Name tags will be made by members of the Men’s Shed.

·       ……….. has requested a leave of absence from the Club because he is going to spend most of the rest of the year in Thailand. Further consideration is needed as to whether his membership fee should be refunded in part.

·       Plumbing for the kitchen sink and ice machine. Kevin and Tim have come up with a solution to the problem of water accumulation under the deck. The present rubble pit is not coping. The proposed solution is to purchase a sullage pit for about $2000 and a pump and piping to allow disposal of excess water. It was agreed for Kevin to pursue this solution with Tim.

13.                          Closure and call of next meeting. The President closed the meeting at 3 pm. The next meeting is scheduled for 1 pm on Wednesday, February 21.

Minutes prepared by Secretary, John de Jersey.