Amended Minutes of TMGC Management Committee Meeting, December 18, 2024.

The meeting commenced at 12.48 pm with the President in the Chair.

Present: Gerry Moloney, President; Kevin Arnold, Vice President; Ross Barnes, Treasurer; Simon Briggs, Captain; John de Jersey, Secretary; Katy Hewitt; Kristo Bradley; and Ross Hodgson.

Guest: Andrew Revie, Club Professional.

Apology: Graeme Andrews, Greenkeeper.

Professional’s Report. Andrew reported that $500 had been sent as a Club contribution to the Jared Lile Foundation for Childhood Cancer Research.

Andrew raised the issue of how decisions about the Saturday competition were made in the event of weather bad enough to affect play. It was agreed that Andrew should liaise with members of the Match Committee (Andrew, Simon, Ross H, Katy and Gerry) who were available, in making decisions. Included in discussions was the minimum number of players finishing their rounds which would constitute a competition.

Andrew reported that the women’s “introduction to golf “had been successful. One participant had already signed up and two others were interested. Andrew will follow up participants in the New Year and noted that he was supported in running the program by Sheila Irvine Brown who introduced herself to the beginners on their last clinic day.

It was noted that, after discussion among Andrew, Gerry and John, the decision to offer a free lesson to new members would be restricted to full members and young adult members. The MC agreed to this change.

Course Report. The MC requested that whenever possible, the gully on the seventh fairway be mowed as far down the hill as feasible, since many members could not reach the current fairway with their drives from the blue tee and even fewer could reach the fairway from the black tee.

The Club will participate in Open Pennants, Interclub and Super Seniors events in 2025. The MC agreed to fund purchase of polo shirts for the Club’s representatives in each of these events.

Minutes of November 20th MC Meeting. The Draft Minutes had been pre-circulated. They were approved on the motion of Katy, seconded Kristo, carried unanimously.

Business Arising.

MiClub usernames and passwords will be changed for security reasons.

Graeme Andrews holiday leave is confirmed from February 1-10, 2025.

2025 Insurance Policy  Two quotes have been obtained and two additional quotes have been requested, with a view to finding a more satisfactory policy. Simon will make inquiries about a reasonable valuation for the Clubhouse.

Katy is following up on the proposal to provide safety netting for the solar panels on the house along the fourth fairway where damage was recently sustained.

It was agreed that the gutters on the clubhouse, cart sheds and greenkeeper’s shed are in dire need of cleaning out. Liam will be requested to undertake the job.

Water tank along North side of Clubhouse. Not to proceed at the moment.

Ross B reported that purchase of multiple copies of Inside Golf will go ahead. He has already asked the Veterans to contribute half the cost.

New Membership Approvals. Applications had been received from the following for membership and all were approved: Cassie Van Maarseven (Full); Brad Lamont (Young Adult); Jack Maughan (Young Adult); Andrew Marshalsey (Country); Wip Blandthorn (Full); Scott Hayter (Full); Tom Fox (Lifestyle). This brings the total membership to 278, in the following categories:

Full; 185; Weekday, 20; Lifestyle, 18; Country, 13; Young Adult, 23; Junior, 19.

Financial Report. Ross had pre-circulated the financial report for November, showing a closing balance in the operating account of $82,792.67. This was considerably lower than the corresponding 2023 balance ($130,135.57) due to final payment for the irrigation system. 

Invoices have been sent out for rental of the buggy sheds for the calendar year 2025. The financial report was approved unanimously. 

Ross is following up payment for a TMGC entry into the TM Tourist Information brochure. 

To meet legal requirements, the previous accounts held by the Ladies’ Subcommittee have been closed and a single new account is being set up by the Club with the NAB for use by the ladies. This will not result in any change to the way the ladies’ committee funds are handled.

Workplace Health and Safety. The provision of potable water for members in the male and female change rooms/toilets was considered. It was decided to install a water filtration system to filter the bore water provided to these rooms so that it can be officially potable. It was also decided to provide potable water to the machinery shed, while continuing with the idea of providing a shower and toilet and a rainwater tank at the machinery shed.

Correspondence. Inward: notification from Jessica Smallwood about the final payment of the S and R grant from the State Government for disaster relief and attenuation; and from Mike Orloff (GA) re the proposed Marketing Plan. Outward correspondence to Jessica Smallwood acknowledging receipt of the grant; and an application for $35000, submitted under the Gambling Community Benefit Fund scheme, for new cart sheds.

Kathy Achterberg, our tenant for the Club’s rental property along the fourth fairway, submitted a report on the state of the property, listing a number of items in need of repair/attention. The MC agreed to ask Liam to address the issues easily dealt with and report on any other issues.

General Business.

·       Gerry and Simon are completing the list of Honour Board event winners in 2023 and 2024.

·       The remaining funds in the Active Women and Girls Grant ($565) will be allocated by Judy Barnes, to be acquitted by the end of February.

·       The funds remaining in the Active Clubs Grant ($680) will be spent on safety equipment for volunteers, notably high vis vests, gloves, safety glasses, any first aid requirements, etc. (Katie to organize).

·       Survey of the Club’s boundary along the Eastern fence line has been completed by surveyor Tony Kelly.

·       New buggy sheds. Development is ongoing. It was agreed to pay Titan Sheds the deposit required on the first eleven sheds to be built parallel to the existing sheds and alongside the putting green. When the deposit is paid, Titan will provide the specifications to allow us to install the concrete slab for the sheds (Kevin will organize). These sheds may require Council approval, which Titan will obtain. Approval should not be a problem since their location is well away from boundaries. As a second stage, Greg Kearney has prepared a plan for another seven sheds which will need approval from a certifier, and for a Club storage shed. It is proposed that an addition be made to the front of the Revie shed for his use, and that in return, the Club take over the same area at the back of Andrew’s shed, and install a side door, so that the two areas within the big shed are functionally separate.

·       New cart path in front of fourth tee and washing down concrete slab at the machinery shed. Kevin to proceed with both plans.

·       Bardera Constructions plan to deliver materials for the new roof of the back deck on January 31, with construction to start a week later.

·       Gerry and Simon proposed that the AGM be moved from the last Saturday in September to the last Saturday in October or after the last honour board event, so that the handover to the new committee occurs closer to the end of the year. This was agreed to unanimously.

·       Gerry tabled a list of tasks requiring volunteer input, to be pursued early in the new year.

·       Gerry tabled a wish list, setting out course and clubhouse projects that have been completed and those proposed. The MC will consider these and other ideas for new projects early in 2025.

Closure and Call of Next Meeting. The President closed the meeting at 3 pm. The next meeting is scheduled for 1 pm on January 15, 2025.

Minutes prepared by John de Jersey, Secretary, TMGC.