Amended Minutes of MC Meeting, July 19, 2023

1.    Welcome and Apologies. Gerry Moloney (President, Chair), Kevin Arnold (Vice President), Ross Hodgson (Captain), Ross Barnes (Treasurer), John de Jersey (Secretary), Katy Hewitt, Kristo Bradley.

Guests: Andrew Revie (Club Professional) and Graeme Andrews (Greenkeeper).

2.    Professional’s Report and Related Issues. Andrew noted that it is expensive to set the course aside for the Interclub competition and suggested reconsideration of the Club’s involvement next year. He said that the number of rounds being played by visitors is financially beneficial (although wear and tear on the course is an important consideration). Andrew, Ross and Katie are working through the substantial list of members who haven’t renewed for 2023-24.

Gerry has redone the scorecards using Fraser Leal’s wedgetail eagle picture as the logo. Dave Strong will be contracted to produce scorecards printed on one side only (with logo, local rules etc) for use in the MiClub printers for members. He will also produce normal double-sided cards for visitors. It was noted that some members may wish to pay for a Mi Score app for their phones to allow them to keep their score electronically.

3.    Greenkeeper’s Report and Course Matters.  Graeme indicated that the greens are holding up well despite the heavy traffic, the new tee on the 17^th has grown well and planting up of the garden on the 7^th fairway is almost finished. Fairways will be sprayed with fertiliser in the week of July 24. Graeme recommended use of long tines in the greens renovation coming up and the extra expense was agreed to. Graeme told the meeting that he recommends the removal of a number of trees (mostly pines, five in all) on the north side of the 9^th fairway (which prevent winter sun from reaching the fairway) and one additional pine on the south side of the fourth fairway (it’s dying). The meeting agreed (moved Gerry, seconded Kristo, carried unanimously) that Graeme should engage Mountain Trees to do this work at an estimated expenditure of $3000.

Gerry reported a conversation Leon had with a golf tours director on the Gold Coast that in his opinion, the greens at Tamborine Mountain are the best in the Gold Coast District. Gerry will report this in the Newsletter.

A second-hand electric greens roller is being purchased for $2750 from Sanctuary Cove which will help grass spread laterally, produce smooth surface conditions and create less friction with the golf ball and hence increased speed.

Gerry noted that 12 members of Golf Australia will visit our course for a game on Sunday, August 6.

Graeme asked the MC to produce a draft plan/suggestions for development of the practice area, aimed at making it more user friendly and able to accommodate more members. The MC will review the possibilities in the near future.

Kevin has located stainless steel caps for the new distance markers which will prevent rotting of the wood from the top. The MC agreed that Kevin go ahead with the purchase, at $16 each, from Bunnings.

4.    Minutes of Previous Meeting. The Minutes of the June 11 MC meeting had been circulated and minor amendments made. They were accepted as a true record on the motion of Kristo, seconded Katie, carried unanimously.

5.    Business Arising. See elsewhere on the Agenda.

6.    New Membership Applications. Ross had pre-circulated a list of eight applications for membership, as follows. Kevin Loh, weekday; Kenneth Conomos, full; Lewis Falconer, junior; Christian Smith, junior; Coen Blunt, junior; Adrian DeVito, full; Kevin Genders, full; Jarred Rigby, junior.

All of the applications were approved. It was pleasing to see that four of the applications are for junior members. Ross noted that members who had not renewed should not be able to play as members and it was agreed that this policy would be implemented after following up by phone or email (see above).

In accord with the Club Constitution, the MC has received two nominations for life membership, for John Youngman and Leon Radunz. Members of the Committee strongly recommended that these applications go forward to the AGM in September to be voted on at the meeting.

7.    Financial Report. Ross had pre-circulated the Monthly financial report for June. It showed a final balance of $206,561.38, compared with $142,071.91 at the end of June, 2022. The contact person for Alinta will be changed from Leon Radunz to Gerry (John to attend to). Payment was approved for a skip bin to handle the rubbish associated with the Clubhouse renovations (including bricks). It was noted that the renovations to the exterior of the Clubhouse (rendering and painting) were proceeding well. A report had been received that the roof will require attention in the not too distant future and would cost, if done now, approx. $6000. It was agreed to put this on hold until next year.

8.    Workplace Health and Safety. Kristo will install a light in front of the Cart Sheds.

9.    Competition Report. Ross H raised a number of issues related to Club competitions. It was agreed that Main Club events must be played on Saturdays and cannot be played at other times. It was agreed that to play in the Club Championships, a member must sign up and pay for the full three rounds upfront. Conditions of play will be included in the July newsletter. It was agreed that the prizemoney for the Elton Staffsmith matchplay event be $50 for the winner and $25 for the runner-up. The presentation will be made on September 17 when there will be a shotgun start and a sausage sizzle. Note that the following Saturday there will also be a shotgun start with the AGM between the fields. In response to a question from Ladies’ Acting President Di Lilley, members agreed that entrants in club competitions must play in the groups/positions in which they were drawn to play, otherwise forfeit.

Gerry told members about a company running a golf simulator at Hope Island offering to sponsor a competition at TMGC. It was suggested that an appropriate sponsorship would be provision of a session on the simulator as a competition prize. Katy/ Ross H to follow up.

10  Correspondence.

In: Nominations for life membership submitted by Alan Rosser and Keith Fraser (see above).

Letter from Carl Pearce acknowledging the good work of the MC and the greenkeeper.

Correspondence relating to complaints against Club members.

From Clubs Qld re Compliance Plan for OLGR 2023-24.

From Dept of Regional Development, Manufacturing and Water re water usage survey.

Request from Alida Dagger for a contribution from the Club towards the Artisan Fayre to be held on the mountain in November. It was agreed to provide $50 in recognition of the general benefits to mountain residents of the Artisan Fayre.

Out: Letter to residents in properties from 3-21 Coomera Gorge Road (adjoining the golf course), responding to concerns raised about the possibility of buggy sheds being built near their boundaries (as discussed at the meeting on June 11). Note that no decision has been made about the location of any new buggy sheds.

11  Outward Correspondence. See above.

12  Matter listed for MC Consideration. See below.

13  General Business.

·        A grant application has been written for submission for a Major Infrastructure Grant to the Scenic Rim Council, for restoration of the front deck of the clubhouse (requesting $18000). Letters of support from relevant bodies are being obtained.

·       A check on Blue Cards held by MC members was carried out at the meeting and showed that current Blue Cards are held by all MC members.

·       

·       A Stronger Communities grant for $8000 received by the Club will be used to put synthetic grass on the back deck and some pathways.

·       Two printers have been configured by MiClub to print scorecards for members on demand when all our clubhouse computers are networked. One printer is operational and the other is being tested by MiClub.

·       Current indexing of male and female holes 1-18 from black, blue and white tees has been sent to MiClub.

·       Gerry is working with Dave Strong on new tee signs and Kevin will obtain galvanized posts for the new signs.

·       Website photograph update is in progress.

·       MC members gave further consideration to location of additional buggy sheds without a final decision.

·       Re electric greens roller, see Greenkeepers Report above.

·       Supply of new Local Rules Board for outside Clubhouse. Ongoing.

·       Course and Clubhouse working bee. On hold.

·       Practice area options. See Greenkeepers Report above.

·       Psychosocial Hazards Code of Practice. Ongoing.

·       Advertising signage on the corner of Golf Course Road. Negotiations with the Professionals Real Estate are at an advanced stage and details were approved by the MC. They will be confirmed in a letter from the Secretary to Alison Rip.

·       Logo. See above under Scorecards.

·       Unauthorised access to certain TMGC Microsoft accounts occurred on July 9. Investigations continue.

·       Gerry will approach Kay Kerr to see if she would be prepared to serve as backup Treasurer for Ross in an emergency.

·       The Club now has a functional Bunnings Power Pass.

14.     Next Meeting and Closure. The meeting was closed by the Chair at 3.30 pm. The next meeting is scheduled for Wednesday, August 16, 2023 at 1 pm.

Minutes prepared by John de Jersey, Secretary, TMGC.