Minutes of TMGC MC Meeting of January 2023 (Redacted)
Management Committee Meeting Minutes of Wednesday, January 11 (Redacted)
Welcome and Attendance. The meeting commenced at 2.25 pm following a Greens Committee meeting which began soon after 1 pm.
All members were present: Gerry Moloney (President and Chair), Kevin Arnold (Vice-President), Ross Barnes (Treasurer), Greg Kearney (Captain), John de Jersey (Secretary), Kristo Bradley and Katy Hewitt.
Guests: Andrew Revie, Club Professional; Graeme Andrews (Greenkeeper).
Professional’s Report.
1. Whirlybirds on roof of clubhouse have been fixed.
2. Night golf. Ongoing discussion.
3. Scenic Rim Health Inspector’s random check is yet to happen but this should not be a problem.
4. The invoice from Shepherd Filters for $275 was approved for payment (carried unanimously). This amount represents a considerable discount and it was agreed that a number of free rounds of golf be made available to Shepherd Filters.
5. After discussion, it was agreed to hold the first “Eagle Challenge” on January 26 (despite its being the Australia Day holiday). It is planned that this will become a regular monthly competition on the fourth Thursday of the month. Todd to ask Alison of The Professionals about sponsorship. Andrew will control the time sheet.
6. Greg is organizing an Australia Day celebration during the competition on Saturday, January 28, including a sausage sizzle. Greg will organize a sign for players to be aware that all drinks and normal food can be purchased in the clubhouse.
7. Regarding visitors playing in the Vets Competition on Wednesdays. It was stated that visitors are currently allowed to play in the Vets Competition six times a year, paying only the competition fee of $11. It was agreed that it would be appropriate for any visitor to be asked to pay the green fees applicable to a member’s guest, viz. $23, as well as the competition fee. Greg to discuss with Stephen Berry.
Greenkeeper’s Report.
1. Graeme is spraying around trees to control grass, also spraying kikuyu around greens to prevent encroachment.
2. There was a problem with a bracket on the fairway mower. Stephen Berry is re-welding the bracket as an interim measure and Graeme is ordering a new bracket for approx. $700, so that we will have a spare.
3. Graeme thanked the volunteers who help with the tree clearing, especially Kevin and Greg.
4. Graeme noted a problem of people (non-members) coming on to the course to play a few holes. This raises safety issues and the Club misses out on green fees and/or memberships. Gerry will ask Dave Strong to make five signs forbidding such access to the course without payment.
5. The rush period is almost over which will allow Graeme greater access to the course during non-competition times.
6. Graeme noted that it was appropriate to drive golf carts behind the 6th green, unless closed as a result of wet weather.
7. Graeme said he thought it was time to remove preferred lies and MC members were in agreement. Gerry and Greg to inform members.
8. In response to a question, Graeme thought that trimming of branches encroaching on fairways was under control and agreed to remove the oleander tree growing alongside the fourth fairway.
Minutes of Previous Meeting.
The Minutes of the December 14, 2022, meeting had been prepared by Kristo and were confirmed unanimously (moved Katy, sec. Greg).
Business Arising.
1. Professionals and TM Dental signs. No further action required.
2. Redirection of effluent spray away from the back of the 9th green. It was agreed that this was a significant problem especially because of the possibility of players being sprayed with effluent water. It was agreed that the effluent water should be redirected to between the 9th and 4th fairways, and that a drip line be used rather than a sprayer. To be discussed with Graeme and a plumber to be employed if necessary.
New Memberships.
Three new member applications had been received as follows: Steven Lancaster, full; Lucas Regec, full; Andrew Regec, Junior. These memberships were approved. It was agreed that we should fine-tune the receipt and approval of membership applications and payments. It was agreed that Andrew receive and tabulate the information on the applications form. More discussion is required on the approvals process, which could be expedited by email, and fees payment.
Workplace Health and Safety.
See matters listed above under unauthorised players and effluent water.
Financial Report.
Ross had pre-circulated the financial report for December to members. The end of December balance was $175,173.92, compared with $143,006.33 at end of December 2021. The financial report was moved by Ross, seconded John and carried unanimously
Ross noted that 72 people had not renewed their membership. It was agreed that January 31 should be the cut-off point, after which members who were not financial would be declared lapsed. Gerry and Katy agreed to telephone the currently unfinancial members and determine their plans.
Competition Report.
1. Greg noted that the Competition fees from the Saturday competition amounted to $22, 366 for the previous 6 months. Less costs for Starters fee, prizes, budget for Honour board, and Hole in 1 costs the November profit was $1,669. Any competition income is allocated for course repairs, maintenance and future irrigation system.
2. Options for Ntps, approach shots and long drives were discussed in light of grades or tee colours. Further review and discussions with members during neutral tee trial period is ongoing.
3. It was noted that the Club has a fog policy.
4. Greg noted that it is necessary to work through the issues related to changes in the scorecards, allocation of the hole indexes for black, blue and white courses, and fine tuning of tee positions during the three-month trial period.
5. Greg agreed to discuss further a policy for slow play, recognizing that a group can only play as fast as its slowest member. To be considered at a future meeting.
6. Greg has proposed a membership category revamp and this will be discussed at a future meeting, well before the mid-year call for subscriptions.
Correspondence.
In: Letter of resignation from Jan Ide, after a long period as a member. Secretary to send her a card in appreciation.
Emails received and responded to by the President from Carl P, Freddy EM, Tony C and Peter Morris. An invoice from Bjorn Schaml for hosting the website was approved.
Emails received and responded to by the Captain from P. Legge re slow play,
Letter received re fire ants.
Out: Gerry to Mark Cullerton re Des, the wedge tailed eagle.
General Business.
1. Des the eagle will be at the course on Saturday January 14 with his handler Mark Cullerton.
2. A Master Plan Clubhouse meeting will be held on Wednesday February 8, at 1 pm. It was resolved not to have MC meetings after Course or Clubhouse Sub-Committee Meetings because the joint meeting would go on for too long.
3. See above.
4. Apart from the security screens mentioned above, the other issues raised about the rental house were not seen to require immediate attention.
5. Correspondence re cart sheds is to go to Katy.
6. Spare keys kept at the Clubhouse are needed for 10 roller doors and for the new locks being mounted by members on the hasps fitted by Kevin. Kevin will notify Katy as to who needs to supply spare keys.
7. Re a suggestion that we build some more cart sheds, it was agreed that this would be possible but that there was not a significant unmet need at the moment. To check electricity costs, a meter will be installed on a typical shed (buggy used twice a week).
8. Given the spate of break-ins leading to cart damage and destruction, the installation of CCTV security cameras in an attempt to track intruders was discussed. Gerry had obtained a quote and will discuss possible plans further with a supplier. It was agreed to investigate installing dummy cameras. Kevin agreed to re-position the security camera near the first green.
9. ADT security have Gerry’s mobile number but need a back-up.
10.Gerry to check with Andrew about the method to be used to replace defibrillator batteries.
11.A report has been received suggesting less than exemplary behaviour by at least one TMGC member while representing the Club in a Gold Coast competition. Greg and Gerry to discuss.
12.Membership categories will be discussed well before the mid-year request for payment of subscriptions and a new bylaw developed.
13.Fairplay Vouchers are available as part of a Queensland Government scheme to encourage disadvantaged juniors to play golf. To be considered later.
14.Large boulders no longer required behind the first green will be used elsewhere on the course as they are a valuable resource.
Meeting Closure and Next Meeting. The meeting closed at 5.25 pm. Next meeting February 15 at 1 pm.
Minutes prepared by John de Jersey, Secretary, TMGC.
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